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Present |
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Shane Whitehead (Chair) |
Carmen Grimes (Minutes) |
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Zahida (Will arrive late) |
Nicola Pritchard |
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Michael Mulquin |
Rick Smith |
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Richard Overton (Richard O) |
Richard Stubbs (Richard S) |
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Tee Fabikun |
Pauline Pappoe |
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John Defoe |
Mick Aldridge |
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Apologies |
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Lorraine Cavanagh |
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Linda Powell |
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Pauline Pappoe |
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The meeting was called to
order at 15.15pm by the chair Shane Whitehead
1.1 The minutes of the meeting held on Monday 21st February were agreed.
1.2 Pauline wanted to know which contract was being referred to by Rick who explained it was the management one. This will be carried forward to the next meeting as will the subject of training Carmen with the installation of set top boxes.
2.1 Richard S explained that all the planned quarter’s ERDF and SRB outputs will need to be completed by March 31st. The difficulty in obtaining information regarding wages from the finance department at LBN was a major problem in making claims. John has offered to see if he can chase them up. Newham College has yet to make payment for the TMO’s first claim. Pauline will follow this up.
2.2 Referring to outputs, Richard S went on to explain the relevance of the communication event which will be organised by Carmen and Rick, as well as the other two planned for April '05.
2.3 Richard S said Newham.net will be able to contribute outputs with the works to be carried out at the Stratford Advice Arcade as will Nicola with the completed 'Meet the Neighbours' film.
3.1 The maintenance of the set top boxes was bought up and again the issues surrounding the funding were aired. Tee reminded gathering that estate residents should always be given first refusal. It was explained that the job would not be permanent and it would take too long to train somebody and the work needs to be carried out as soon as possible. Richard S will make enquiries.
4.1 Rick informed us that the paperwork for the bank account still needs to be completed, Tee wanted to know where and how the money would be spent and who would make the decisions.
4.2 Rick explained that the profits would be spent on the estate, the directors will decide how it would be spent and has offered to attend a TMO board meeting to clarify this point.
4.3 Rick also told of the Direct Payments video that Zahida has filmed for social services and the aims to make enquiries into the short film production scheme and also talk to SDP about making more videos.
4.4 We were also told be Rick that all volunteers working for the H2H are covered by the insurance policy.
4.5 Nicola explained that she would be doing a number of Masterplan films as part of the community involvement project.
5.1 Questions were asked as to how the the original system was maintained and now that there is no money to employ somebody what will happen. As a cash injection is needed talks will be held to see what funding avenues can be investigated. Pauline wanted to know if money was given, how will it be spent and what conditions would it carry. Rick will circulate a maintenance contract detailing exactly who is responsible for what.
5.2 Richard says the status is still the same with the games server as he hasn't had the time to fix it although new content will be added to the video server.
5.3 Richard will also begin to switch off parts of Carpenters Connect infrastructure to make the system more reliable and get it ready to join RegenTV and will start to change the interface.
5.4 Week beginning 28/03/05 the Crime reporting system for the police will be up and running.
6.1 In the absence of Linda Powell matters will be deferred until the next meeting.
7.1 Referring to the immanent disposal of James Riley Point and the refurbishment of the other existing tower blocks Richard O would be like to make sure that facilities are adequate for the needs of the staff and equipment when moving to other premises Mick said it would make sense to ask the contractors to put the wiring needed for the system back in place when work starts.
7.2 Shane spoke about the transition from London Borough of Newham to an ALMO (Arms length Management Organisation), and would like to ascertain communications with the TMO are kept.
7.3 Rick has spoken to the Stratford Guardian newspaper, who would like to attend one of the open days and possibly take photos, and asked if there would be any objections.
7.4 Rick would also like to clear with the respective parents of Joanna and Sarah that is alright to continue to use film footage of them at events Carmen will contact and report back.
The meeting concluded at 16.25pm
Next meeting :
3.00pm on Mon 18th April (Rick gave his apologies)