MINUTES OF THE CARPENTERS ESTATE WIRED UP COMMUNITIES PROJECT STEERING GROUP MEETING

MONDAY 17^th Dec. 2001

 

IN ATTENDANCE	APOLOGIES
John Defoe Carol Gilligan – Media Trust Hammad Khan – WUC Pallavi Malhotra Rick Smith –Dfes Richard Stubbs – Newham .net Brian Taylor David Wilcox	Jan Bless – Carpenters School Tee Fabikun – (secretary) Linda Salim – Housing Manager Richard Steel – LBN {chairman}  Steve Tyler Paul Whiteman – Newham Education

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1.      Minutes of Last meeting and Matters arising

1.1           The minutes of the meeting held 19^th of November were agreed

 

2.      A participation strategy - David Wilcox

2.1           David outlined the work he was carrying out for Joseph Rowntree Charitable Trust on the use of ICT by social landlords in relation to their tenants. As part of this work he was happy to assist the Carpenters WuC in developing a participation strategy. He had no predetermined approach but the key starting issues were “what’s up for grabs”, “what is the partnership’s view” and “what are appropriate methods for encouraging participation”.

 

2.2           It was agreed that the TMO had a pivotal role in agreeing priorities and process. The Media Trust had already talked at a TMO meeting and reported that there had been lots of enthusiasm and ideas. A Carpenters Estate Family Album and local videos were popular ideas.

 

2.3           Carol reported that a leaflet drop about the project was planned for January and there was to be an open day on 19^th January.

 

2.4           In terms of a participation strategy and service content we needed to pin down the roles of those involved. Key participants would be the TMO, Media Trust, Newham Council, Newham.net and the community champions. Priorities were sorting out partner roles, leading on content development through work of Media Trust, supporting community champions and then involving as many residents as possible. Further down the line is the possibility of spreading the message to other local communities. One possible limit on David’s involvement in the overall process is that his report needs to be completed by April

 

2.5           David agreed to outline an approach for our consideration.

 

3.      Technical progress

3.1           As usual, Richard Stubbs gave out a written detailed report, which he also explained. This is attached.

 

3.2           Brian to provide information about standard equipment installation procedures including asset tracking. Noted the need to keep copies of software.

 

3.      Content progress

3.1        DkTV

Richard Stubbs to send Media Trust copy of information on the DkTV videos that had been purchased. It was noted that the. East London Film Festival and Four Corners might be a source of material for broadcast on the network. Conversion of DkTV videos into MPEG2 for depends on purchase of DVCAM recorder and Satnam’s video editing PC.

 

3.2        Plato

All the materials have been delivered to Richard’s office.

 

3.3               Enfocast

 

3.4                 Other VoD material
Richard Stubbs still to contact Brampton WuC re Granda Learning.

 

3.5        Start Here

Brian reported that the onlive version was at www.newham.gov.uk/starthere. Agreed to wait until the next version of the browser had been released before doing anything with it.

3.6          Estate Portal

                IVision to lead. Richard Stubbs to put in contact with Media Trust.

3.7                Media Trust
Further meeting to discuss roles of Council, Newham.net, Media Trust, TMO and others in terms of content.

3.8                Microsoft

Richard Stubbs had chased and was still awaiting response re implementing agreed   licence arrangement.

 

3.9                Free to air

Agreed to pay Tony Klinger to investigate if he is willing.

4.      Management Progress.

 

4.1        LBN-DfES contract

                No longer a problem on claims after 31^st March so agreed that claims only to be made on payment. Richard Stubbs to process first claim.

 

4.2        EULA

This now needs to be completed asap. Richard Stubbs to produce final draft.

4.3               DfES Project Board Meeting

Timetable as follows :-

10.30 – 12.00 Project Board Meeting (circa 12.00 Richard Stubbs to do 20 mins presentation)

12.00 – 12.15 Demo. In Tees flat (providing up and running!)

12.15 – 12.30 School visit

12.30 – 1.00 Lunch

 

5.      Associated Projects

5.1        Carpenters School

Everything going well

5.2        Cyberangels.

Brian Taylor to coordinate everything,

5.3          3D democracy

                Richard Stubbs to find out what is happening.

5.4           Newham College – UKOnline Centre

Management of the Centre at Carpenters is staying in house which will make things a lot easier. Rick Smith is looking to fund the equipment upgrade through a contract variation with th College. Pallavi said her staff would set up and deal with all installation at the Centre.

5.5        Hansard Society

Linda and Tee dealing.

 

6.      A.O.B.

6.1        Monitoring survey

The TMO cannot give the names and addresses required because of Data Protection Act requirements. A letter could be sent to all residents asking them to expect a visit and asking them to co-operate. Richard Stubbs to liaise with Linda on this.

6.2        Colleges input

Agreed we should explore potential for students to contribute to the project in terms of video and otherwise.

6.3                ECDL

Pallavi to contact Paul Whiteman re ECDL course for teachers that the College is running. There is also an opportunity for Cyberskills course for residents,

 

 

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Next meeting will be:

Date: Mon 21^st Jan ‘02

Time: 3pm

Place: Carpenters TMO’s Office Hall